NOTE: This is for people who have already been hired and are being employed through the Hire with Hatch system!
Congrats on being hired! There are a few key steps you need to complete before you can start your role, and this guide will walk you through it.
💸 Register with Hatch's timesheet and payroll provider to get paid!
First up, you’ll be invited by email to join Hatch’s Employee timesheet system Xemplo (check in your inbox for an email from: info@xemplo.com).
If you can't find this email in your inbox or junk mail, reach out to the Hatch team at ask@hatch.team.
Click "Activate" to activate your account and set up a password. Please remember your email and password because you will use it every time you log into Xemplo.
✍️ Sign your contracts and Work Health & Safety document
You will be presented with a letter of assignment, employment contract, and WHS (Work Health & Safety) Manual. Carefully read through these and then digitally sign them. These documents will be available in your Xemplo account.
🪪 Review and update your personal information
You will be taken to review and complete the following information:
Personal Details
Emergency Contacts
Tax Declaration
Bank Account Details where you will receive your remuneration
Superannuation Details (applicable if you are employed in Australia)
Work rights showing your right to work in the country of your employment
Policy documents
Tax Declaration
You can choose whether to claim the tax-free threshold with this role. The tax free threshold is an amount of income that the Government has declared to be tax free, which is currently $18,200 a year.
If you don't have a tax file number, get one ASAP. You’ll have 28 days to provide your Tax File Number once you start - it’s best to get to it straight away! Click here to get your Tax File Number.
Superannuation Details
You will be asked to enter your fund name, Unique Superannuation Identifier (USI) (You can find your super fund USI by contacting your super fund provider, looking at their website, or searching online) and Member Number.
If you don't have a super fund you can select our default super fund; This is a low-fee fund we set up with AMP just for Hatch. Otherwise, you can specify your own super fund. You’ll have 28 days to do this before being defaulted into AMP.
Super is paid at the end of each quarter.
✅ Finalise and submit
This step requires a two-factor authentication, where a code will be sent to the mobile phone you declared to your employer. You will need to enter that code on the screen in order to proceed. If the code contains any letters, they will need to be entered in the same case as per seen on your phone.
Once you submit your onboarding, your employer will review it. While your onboarding is being reviewed by your employer, you will not be able to log in to Xemplo.
You will be notified when your onboarding is approved or if any corrections need to be made.
That's it! Now you can log into Xemplo and start logging your hours. You can learn more about submitting your timesheets here.
If you get stuck at any stage, reach out to ask@hatch.team and we’ll help you through it.
Some of these instructions were taken from Xemplo. For more info, explore: https://support.xemplo.com/