This article outlines:

  • The payment process for Hatch's on-hired placements

  • FAQ's about the payment process and overtime rates

  • How to approve timesheets


What’s the Hatch payment process? 

Hatch employs students and contracts them to organisations. Students are paid $27.02 (excl. super) and companies are invoiced $37.04 (excl. GST) per hour after on-costs (the additional costs that all businesses need to pay for all employees, e.g. workers compensation, and payroll tax on salaries & allowances) and a Hatch margin. The official name for this type of arrangement is "on-hired workers". We’ve chosen this arrangement as it means:

  • You have no employment admin!

  • Students don’t count as Full-Time Employees

  • You have a fully flexible engagement.

On the last day of their working week, students complete their timesheet and submit this to their Hiring Manager for approval. 

Timesheets need to be approved in Expedo by Tuesday close of business the following week to ensure students are paid on time (see below for a reminder on how to approve timesheets).

FAQ's

Q: Can my student work weekends or outside of regular hours? Are there any extra fees?

A: If your student needs to work a weekend, that's completely fine as long as it is agreed with the student. Please note that they are paid at overtime rates for any hours outside of Monday to Friday 7 am - 7 pm. Please email ask@hatch.team if you have any questions about this.

All weekend hours and overtime hours are charged at 225% (includes casual loading), except for public holidays which will be charged at 275% (includes casual loading). For weekends and overtime, this results in a pay rate for students of $48.64 and a corresponding charge to companies of $66.67. For public holidays, this results in a pay rate for students of $59.45, and a charge rate to companies of $81.49. Overtime refers to work completed outside of Monday - Friday 7 am - 7 pm, or beyond 38 hours per week.

Q: When is my student paid?

A: Students are paid fortnightly on Thursdays.

Q: When are Hatch invoices sent out?

A: Hatch invoices are sent to the designated payroll email for payment, on Tuesdays afternoons weekly

If you have any other questions on this, please reach out to Sophie, our Head of People Experience, at sophie@hatch.team.


How to approve timesheets

As a Hatch Hiring Manager, you’re tasked with approving your Hatch student(s) timesheets each week – using Expedo. 

How this works:

  • Your Hatch student(s) will log their hours worked at the end of each working week, submitting their timesheets to you latest by Monday morning the following week.

  • You receive an encrypted link via email every time your student generates a timesheet for your authorisation. This email will be entitled ‘Timesheets for Approval' or ‘Timesheets submitted’. 


You have two options:

  • 'Quick approve' the timesheet directly via the link in your email

  • Log in to view Go to hatch.expedo.co and review every timesheet submitted to you. Scroll down to the bottom left to “Approve Timesheet” or “Reject Timesheet”.

If you have approved, you’ll then see confirmation that the timesheet has been processed. And you’re done!

Rejecting a Timesheet in Expedo

If you do not agree with the hours/days the Student has submitted, you may also reject the timesheet. Simply click the red "Reject" button at the bottom left of the screen and complete the required fields, including a brief Reject Reason. This will automatically notify the Student and enable them to amend and resubmit their timesheet. You will receive a notification when the timesheet is amended and available for you to approve again.

Please note: In your student's first timesheet, they will include an additional 2 hours (so $74.08 ex GST total) for the time time taken to our required online trainings to ensure that they thrive in role. The cost for completing these trainings and set up (as well as design and upkeep) is not invoiced, simply the student's time for completing it. This has been agreed with your company's HR team.


Still have questions?

Drop us an email with all your questions at partners@hatch.team!

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