Your Hatchie’s pay rate will vary by location, education status, and role type. You can learn more about Hatch’s pricing breakdown here. Once the placement has started, all you need to handle is approving their timesheets on time. To get started, just check your email for a Xemplo setup link and create your account.
How to approve timesheets
As a Hatch Hiring Manager, you’re tasked with approving your Hatch candidate(s) timesheets each week using Xemplo. To make sure your candidate(s) are paid on time, their timesheets must be approved by the Tuesday before their Thursday pay run.
How timesheets work:
Your Hatch intern(s) will log their hours worked at the end of each working week, submitting their timesheets to you latest by Monday morning of the following week.
You receive an encrypted link via email every time your intern generates a timesheet for your authorisation. This email will be entitled ‘Timesheets for Approval' or ‘Timesheets submitted’.
You have two options:
'Quick approve' the timesheet directly via the link in your email
Log in to view You can select ‘Login to view’ in your email and you will be redirected to Xemplo where you can log in and review the details of the Timesheet in Xemplo.
You will see the timesheets to approve on your dashboard or you can be directed to select ‘Timesheets’ on the left-hand side to view. From there, you can open up the timesheet to view and verify when ready.
Once approved, you’ll then see confirmation that the timesheet has been processed. And you’re done!
⚠️ Important: public holidays and weekends
Do not approve public holidays or weekends as days worked unless your candidate actually worked on those days. Hatch automatically applies award overtime and penalty rates for Saturdays, Sundays, public holidays, and hours outside of standard business hours. Please see our pricing page for more information on these award rates.
Rejecting a Timesheet in Xemplo
If you do not agree with the hours/days the intern has submitted, you may also reject the timesheet. Simply click the red "Reject Timesheet" button at the bottom of the screen and complete the required fields, including a brief Reject Reason. This will automatically notify the candidate and enable them to amend and resubmit their timesheet. You will receive a notification when the timesheet is amended and available for you to approve again.
NOTE: In your candidate's first timesheet, they will include an additional 2 hours for the time taken to our required online training to ensure that they thrive in the role. The cost for completing the training and set up (as well as design and upkeep) is not invoiced, simply the candidate's time for completing it. This has been agreed upon with your company's HR team.
Still have questions? Drop us an email with all your questions at ask@hatch.team! 😊