This article outlines:

  • The Hatch payment process

  • FAQ's about the payment process

  • How to approve timesheets

What’s the Hatch payment process? 

Hatch employs student and contracts them to organisations. Students are paid $26.36 (excl. super) and companies are invoiced $35.97 (excl. GST) per hour after on-costs (the additional costs that all business need to pay for all employees, e.g. workers compensation, and payroll tax on salaries & allowances) and a Hatch margin. The official name for this type of arrangement is "on-hired workers". We’ve chosen this arrangement as it means:

  • You have no employment admin!

  • Students don’t count as Full Time Employees

  • You have a fully flexible engagement.

On the last day of their working week, students complete their timesheet and submit this to their Hiring Manager for approval. 

Timesheets need to be approved in Expedo by Tuesday close of business the following week to ensure students are paid on time (see below for a reminder on how to approve time sheets).


Q: Can my student work weekends or outside of regular hours? Are there any extra fees?

A: If your student needs to work a weekend, that's completely fine as long as it is agreed with the student. Please note that they are paid at overtime rates for any hours outside of Monday to Friday 7am - 7pm. Please email if you have any questions about this.

All weekend hours and overtime hours are charged at 225% (includes casual loading), except for public holidays which will be charged at 275% (includes casual loading). For weekends and overtime, this results in a pay rate for students of $47.45 and a corresponding charge to companies of $64.75. For public holidays, this results in a pay rate for students of $58.00, and a charge rate to companies of $79.14. Overtime refers to work completed Monday - Friday outside of 7am - 7pm, or beyond 38 hours per week.

Q: When is my student paid?

A: Students are paid fortnightly on Thursdays.

Q: When are Hatch invoices sent out?

A: Hatch invoices are sent to the designated payroll email for payment, on Tuesdays afternoons weekly

If you have any other questions on this, please reach out to Sophie, our Head of People Experience, at

How to approve time sheets

As a Hatch Hiring Manager, you’re tasked with approving your Hatch student(s) time sheets each week – using Expedo. 

How this works:

  • Your Hatch student(s) will log their hours worked at the end of each working week, submitting their time sheets to you latest by Monday morning the following week.

  • You receive an encrypted link via email every time your student generates a time sheet for your authorisation. This email will be  be entitled ‘Timesheets for Approval' or ‘Timesheets submitted’. 

You have two options:

  • 'Quick approve' the time sheet directly via the link in your email or

  • Log in to view Go to and review every timesheet submitted to you. Scroll down to the bottom left to “Approve Timesheet” or “Reject Timesheet”.

If you have approved, you’ll then see confirmation that the timesheet has been processed. And you’re done!

Rejecting a Timesheet in Expedo

If you do not agree with the hours/days the Student has submitted, you may also reject the timesheet. Simply click red "Reject" button at the bottom left of the screen and complete the required fields, including a brief Reject Reason. This will automatically notify the Student and enable them to amend and resubmit their timesheet. You will receive notification when the timesheet is amended and available for you to approve again.

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