What’s the Hatch payment process?
Hatch employs entry-level/intern candidates and contracts them with organisations. These candidates are paid $29.96 (excl. super) and companies are invoiced $41.48 (excl. GST) per hour after on-costs (the additional costs that all businesses need to pay for all employees, e.g. workers compensation, superannuation, and payroll tax on salaries & allowances) and a Hatch margin. The official name for this type of arrangement is "on-hired workers". We’ve chosen this arrangement as it means:
You have no employment admin!
Intern/contractor candidates don’t count as Full-Time Employees
You have a fully flexible engagement.
On the last day of their working week, candidates complete their timesheets and submit this to their Hiring Manager for approval.
Timesheets need to be approved in Expedo by Tuesday close of business the following week to ensure candidates are paid on time (see below for a reminder on how to approve timesheets).
Q: Can my intern work weekends or outside of regular hours? Are there any extra fees?
A: If your candidate needs to work a weekend, that's completely fine as long as it is agreed with the candidate. Please note that they are paid at overtime or penalty rates for any hours outside of Monday to Friday 7 am - 7 pm or for more than 38 hours work per week. Please email email@example.com if you have any questions about this.
See below for official pay and charge rates as of July 1 2022
Ordinary hourly pay rate
Ord Hrly Rate
Super + base
Payroll tax (on super plus base)
Workers Comp (on super plus base)
Gross hourly rate
Total charge rate
Q: When is my candidate paid?
A: Candidates are paid fortnightly on Thursdays.
Q: When are Hatch invoices sent out?
A: Hatch invoices are sent to the designated payroll email for payment, on Tuesdays afternoons weekly
If you have any other questions on this, please reach out to us at firstname.lastname@example.org
How to approve timesheets
As a Hatch Hiring Manager, you’re tasked with approving your Hatch candidate(s) timesheets each week – using Expedo.
How this works:
Your Hatch intern(s) will log their hours worked at the end of each working week, submitting their timesheets to you latest by Monday morning of the following week.
You receive an encrypted link via email every time your intern generates a timesheet for your authorisation. This email will be entitled ‘Timesheets for Approval' or ‘Timesheets submitted’.
You have two options:
'Quick approve' the timesheet directly via the link in your email
Log in to view Go to hatch.expedo.co and review every timesheet submitted to you. Scroll down to the bottom left to “Approve Timesheet” or “Reject Timesheet”.
If you have approved, you’ll then see confirmation that the timesheet has been processed. And you’re done!
Rejecting a Timesheet in Expedo
If you do not agree with the hours/days the intern has submitted, you may also reject the timesheet. Simply click the red "Reject" button at the bottom left of the screen and complete the required fields, including a brief Reject Reason. This will automatically notify the candidate and enable them to amend and resubmit their timesheet. You will receive a notification when the timesheet is amended and available for you to approve again.
Please note: In your candidate's first timesheet, they will include an additional 2 hours for the time taken to our required online training to ensure that they thrive in the role. The cost for completing the training and set up (as well as design and upkeep) is not invoiced, simply the candidate's time for completing it. This has been agreed upon with your company's HR team.
Still have questions?
Drop us an email with all your questions at email@example.com!